Account and shipping pad.



PATENTED 00T. l, 1907.

c, B. SPBRRY. AGGOUNTAND SHIPPING PAD.

APPLICATION FILED MAY 18, 1908.

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0.13.5PERRY. ACCOUNT AND SHIPPING PAD.

APPLIUATION FILED MAY 18, 1906.

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C. B. SPERRY. ACCOUNT AND SHIPPING PAD.

APPLIATlONFILED MAY 18, 1906.

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c.B.AsPBRRY. ACCOUNT AND SHIPPING PAD.

APPLICATION FILED MAY 18, 1906.

4 SHEETS-SHEET 4.

- UNITED `STA-*TES PATENT OFFICE.

- CHARLES B. SPERRY,`AF SPRINGFIELD, MISSOURI.

v v ACCOUNT AND SHIPPING PAD.

Teall 'whom it may concern: l

Be it lknown that I, CHARLES B. SPERRY,` a citizen of the United States,residing at Springfield, in the .pad for saving labor, insuring accuracyand otherwise facilitating the vv'orlo-fV billing, loading and keepingaccounts of goods ordered and shipped.

The details and advantages of my invention will be explained in thefollowing specification, taken in connection with the accompanyingdrawing, in'whiclrn Figure 1 is a front perspective view 'of the pad,the lower right hand corners of the first two sheets' beingremoved;"Fig. 2 is a perspective view showing-the 4th or acknowledgmentsheet of the pad, the first three sheets being turned backward and tornoff; Fig. 3 is a similar view showing the 5th sheet 'of the pad, onecorner of the latter being torn away, and, Fig. 4 is a 'viewl showingthe 'Zth and Sthsheets ofthe pad with corners torn i 9H, exposing a partof the`9th`sheet, the first six sheets of the pad being folded overtothe left.

The pad A, as shown in the drawing, consists of a series of leaves ofthinpaper,` indicated by the numeralsv 1-.9 inclusive, whi h leaves aresecured togetheralong 4one edge as shown, or at the top, if desired, bysuitable means, suchl as the staples 10, and perforated adjacent to thestaples in a line running from the upper .to the I. lower end of thepad, as indicated by the numeral-11, f so that the main, portions of theleaves may readily be v detached from the stub a. Holes 12 are punchedin thel leaves adjacent to the line of perforations 11 so that theentire-pad, orthe'wider leaves l-4 inclusive thereof, may be placed uponan oflce le suitable for filing wide papers and the narrower leaves 5-9inclusive, are er: tended above the upper edge of the wider leaves, asshown, 'and holes 13 are punched inthe upper ends of the narrower leavesto adapt themfor files suitable forfiling narrow papers. At the right ofthe le holes 12,

and adjacent to the printed matter, a line of perforations 14 extendsthrough each sheet, except vsheet 3, parallel with the'line oiperorationsll so that any one 'of the leaves having the'perforations-14may`be detached from the pad without removing it from the file. Thesheets or leaves 1, 2 and 3 are duplicates, so far as printedA matterand' ruled lines are concerned, but sheets l "2,l'ha've the perforations11 and 14 andalso a row ofperf'tivns 15 parallel therewith near theright side of the sheet, the several partsof each sheet being thusreadilyv detachable along lines weakened by the rowsof perforations,while sheet 3which is used-in the 1' where it is attached to the stub. v

Specification of Letters Patent.

Application filed May 18I 1906. Serial No. 317,597.

. creda portion d..

Patented oct. 1, 1907.

Sheets or leaves 1-4 inclusive, may, for conven-v` ience, be termed theaccount sheets ofthe pad, while sheets 5 to 9 inclusive, may be termedthe loading and The account sheets, 1,' 2l

shipping sheets or`leaves. and 3,.-have what may, for convenience, betermed a shipping order portion b, extending from the linenofperforations to the ruled lines 16 which are substantially inline withthe right hand edges of the narrower loading and shipping leaves 5-9inclusive an invoice portion c extending from said ruled lines to therow of` perforations 15, and a brokers credit portion or coupon dextending from said latter row of perforations to the right hand edgesof the sheets. Sheet 4 has the order portion b and the invoice portionc, but not the brokers The sheets 5 -9 inclusive, .and the orderportions of shee'ts 1 4 inclusive, are ruled exactly alike,correspondingly numbered, and printed with the name of the shipper,headings for indicating the consignee and shipping instructions andheadings at the tops ofthe Aruled columns for indicating the character,weight and freightA rate of the goods ordered4 and to be shipped. Thesecolumns and headings are similarly located on the superposed portions ofthe several sheets, so that when lcarbon .paper is placed between thesheets and ithe 'blank spaces on sheet l are filled in upon atype-write. ing machine, the same typewritten matter will be.simultaneously impressed upon the nine sheets in the .columns and belowthe naine of the shipper are the words Sold to S/ O, with ablank spaceopposite for f indicating the destinationor the name of the consigneeand destination when the goods are not tov be shipped S/O, in which casethe, abbreviation S/O can be canceled on the typewriter. Below'theheading for indicating the destination is the wnrd Notify, with a blankspace opposite for indicating the name of the party to be notied'of theshipment. 'Next occurs the' heading Via with a blank space forindicating the route and below this are the headings Mark, ,Car No. andInitial with blank spaces oppositeeach for indicating the mark on thegoods and thenclar.I gil-L,

tification number and initial.

The invoice portions'c oi the account sheets inclusive, havecolumns 23,A24and 25, parallel with the 'columns on the order portions, forcarrying out the price and total amount charged for the goods named inthe order portions, these columns, in 'the drawing, being headedrespectively, Price per cwt or bbl, E xtensions and Amount, and thewords Total net invoice appear opposite a blank space at the bottom ofthe right handcolumn, on sheets 1,- 2 and 3 but not on sheet 4. Abovethe` ruled columns 23, 24 and 25 are headings and blank spaces forindicating the name and residence of the party to Whom the goods are tobe invoiced, the name and residence of the broker through whom the goodsare sold, the name and location of the bank upon which the. draft is tobe made, the terms of thel sale and the amount of the draft. The wordsApplies on contract" are shown upon' this portion of ea'chaccount sheet,with a blank space below for inserting the number oi any contractuponwhich the order applies, and the words Bbls. sx. This contract are alsoprinted above a blank space in which may be inserted the total number ofbarrels, sacks or packages enumerated in the order portion of the sheet.These headings will, of course, be changed as desired to suit lthenature of the business, the headings shown being suitable for themilling business.

The brokers credit coupon portions d 0f sheets 1, 2 i

and 3 are all alike, and each bears a number at the ytop correspondingto the number on the order portion of the sheet. These credit'portions,as shown, also havel printed headingslwith blank spaces adjacent forindicating the name and residence of the broker who is to be creditedwith the sale of the goods enumerated in the order portion of the sheet,the date of shipment; the date of linvoice and the identication number-and initials of the car in which the goods are shipped. As shown in thedrawing, the order No G. 1260, appears at the top of the .creditmemorandum corresponding with the number in the upper left hand cornersof the various sheets in the pad, a'nd below this number are theheadings This credit memo for Residence broker, Date shipped, Date ofinvoice, Car No. and Car initial. Upon the credit memo- 40 randumportions, below the headings just mentioned and opposite the verticalcolumns on the invoiceportionsare Varranged appropriate headings forindicating in detail the commissions due the .broker on the goodsmentioned in' the shipping order portions of the leaves,

together with any charges or deductions to be made, and at the bottom ofthe credit memorandum portion are the words Your total commission, witha blank space'adjacent for indicating the total amount due the broker onthe shipment.

ized credits, ete., will, pf course, vary with the nature i of thebusiness and need not be enumerated.

f It will be seen that when the blank spaces are filled i in upon thewriting machine, the contents of the order in detail, the freight rateand the shipping instructions (all that is nee ssary for an ordinarybill of lading) will appear onV all of the leaves; but only the accountsheets 1 4 inclusive, will show the prices-charged for the goods, andthe terms, etc., to the custo-mer, and only sheets l, 2 and S'will showthe credits due the broker.

' 60 VThe sheets are, for convenience, in distinguishing them,

The headings for the item is writteriin the ruled columns on the orderportion of ten upon it. Superintendents copy and contains all o theinforthe pad, thedestination of the goods, the name of the partft'o benotified, the route and the mark to be placed upon the goods, beinginserted according to instructions received rom the broker, so that eachsheet in the pad will contain an exact copy of the 'order as understoodat the general office where the blanks are filled out. The invoiceportions of the account sheets are also lled out on the machine at thesame time. The car number and initials are left blank until the shipment'oi the goods takes place. As soon as the order has` been copied Ontothe pad, sheet 4 shown in Fig. 2, is detached from the pad and' mailedto the broker (or to the customer, if the goods are not sold througha'broker). This sheet, as previously stated consists merelypf theshipping order portion and the invoice portion, and it is sentto thebroker (orfcustomer) asan acknowledgment of his order. The sheet has at'the bottom theffollowing printed notice: Gentlernenz This is an exactcopy o your specifications as we understand them. lf any error, pleasenotify us and refer to our order number. This is an acknowledgmentnot aninvoice. Sheets 5 9, inclusive, are also detached from the pad as soonas the order has been writ- Sheet 5, as shown in Fig. 3, is markedmation which the superintendent requires for loading the goods andmaking the shipment. Sheet 6, which is an exact duplicate of sheet 5 ismarked Mill oHice copy, as shown in Fig. 3, this sheet being intended asa record Ifor the ofiice of the mill, factory or storehouse from whichthe goods are shipped, Where such office is not connected with thegeneral office in which the accountsare kept. Sheet 7, as shown in Fig.4, is an original bill of lading and is printed with the Word Original iin the upper left hand comer and also with the name of the station fromwhich the goods are shipped and ythe name o`f the railroad. Above thename of the shipper are the words Received of, and under the l name ofthe shipper is the usual statement that the goods were lreceived by therailroad company in ap- -parent good order. `word Agent appears with ablank space or the Y, agents signature in receipting for the goods.Sheet 8,

At the bottom of the sheet the which is intended for the railroad agentsfile, is aduplicate of sheet 6 and, as shown in Fig. 4, is marked R. R.agent keep this. Sheet 9 is aduplicate bill of lading and in allrespects the same as sheet 7 except that it is marked with the wordDuplicate.

After the goods have been delivered to the railroad agent and theduplicate bill of lading is returned to the general oHice, the carnumber andv initials are written onto the order portions oi the accountsheets 1, 2 and 3, and also onto the brokers credit memoranda,

and the brokers credits are also filled in on the latter portions. Thecredit portion on sheet 1 is then torn off and mailed to the broker, whohas previously received the acknowledgment sheet 4, and by attaching thecredit coupon to sheet 4, the broker has a complete record of the order,the shipment and the amount duc him on the shipmentetc: The remainder ofsheet l, which includes vthe order portion and invoice portion are alsomailed to the customer, who thus has a complete record of-'the order,the charges, terms, etc., but no record of the brokers commissions.

Sheet 2, which is an exact copy of sheet l, is a duplicate invoice forthe sales department, the coupon portion to be `placed in the brokersfile at the general office and the invoice and order portion to beplaced in the customers file. Sheet 3 which is an exact copyfoi sheets land 2 but not periorated, is intended for the bookkeeping department. Asthis sheet must be handled frequently the coupon portion is notdetachable, and, therefore, is not apt to become separated from the bodyofthe sheet.

From the foregoing description the utility of my improved duplicatingpad will be apparent. Where the business is not donel through brokers,of course, the brokers credit portion may" be` omitted from the accountsheets. It will 'benoted that as the orders are all made simultaneouslyby lthe operator of the machine, there is no necessity for having theorder copied by the various parties interested, in the shipment, and anyerror occurring is tracealoledi'rectly` to the person operating th`ewriting machine. It is evident that the 4use of the pad saves a greatdeal of time in the ofiice as Well as in the shipments of the goodsI andthat each party interestedV in the shipment is supplied with justthedata which he requiresand no more. Thus, the superintendent, stationagent, and mill office, are given only the necessary data for loadingland shipping the goods; v the customer receives this information and thecharges made against him for the goods, the'terms, etc.,l but he is notinformed as to the brokers commissions While the bookkeepingdepartmentat the general ofiice and the broker are supplied` 'with all that isnecessary for keeping the entire account.

The goods may be sold to one person, who receives the bill of lading,invoiced to another person, who receives the main portion of sheet 1.,and the credit memorandum of sheet l is sent to the brokeralong' withthe acknowledgment sheet 4. l

While Ivhave shown the leaves of the pad with printed headings suitablefor the milling business, it Will be obvious that by suitably changingthe headings the pad may be adapted to industries of various kinds, and

I do nt wish to limit my invention to the exact arrangement of headingsand ruled lines shown in the drawing.

What I claim isv1. A shipping and account pad comprising a plurality of'account leaves and a plurality of shipping leaves connected togetheralong 'one edge, each of said leaves having -an order portion withheadings and columns for entering an order and shipping directions, saidheadings and columns being arranged to register on the leaves, and saidorder portions being identically numbered, said account leaves havingalso invoice portions extending laterally beyond the shipping leaves andprovided with registering 'headings and columns for indicating the nameofthe customer and the charges, and certain of, said account leaveshaving broker's credit portions extending laterally beyond the invoiceportions and provided with registering headings foi-.indicating thebrokers name, the particulars of' the shipment and the brok er'scommissions, said credit portions having also the same numbers as theorder portions and some of said credit portions being detacliablyconnected', along weakened lines, to the remaining portions of theirrespective account leaves 2. A shipping alldr account pad comprising aplurality l of account leaves and a plurality of shipping leavesconnected together. along one edge, each of said leaves having an orderportion with headings and columns for entering an order and shippingdirections, said headings and columns being arranged to register on theleaves, and said order portions being identically numbered, said accountleaves having also invoice portions extending laterally beyond theshipping leaves and provided with registering headings and columns forindieatinglthe name of the custemer and the charges, thi-ee of saidaccount leaves having brokers credit portions extending laterally beyondthe invoice portions and provided with registering headings forindicating the brokers name and particulars of the shipment and thebroker-s commissions, said credit portions having also the same numbersas the order portions,

two o f said credit portions being detachably connected, along weakenedlines, to the remaining portions of two of said account leaves, and onebeing permanently connected to the remaining part of an account leaf.

, Inltestilnony whereof I aix my signature, in presence ottwogwitnesses.

CHARLES B. SPERRY.

Witnesses M. D. Corrny, J. A. DoNNnLL.

